SI-Consulting, a company belonging to the Impel Group, is implementing electronic document circulation in PGNiG. “Registration and settlement of invoices is a very labor intensive process, and thus also an expensive one. Therefore, its optimization can bring us financial benefits”, explain the representatives of the gas company.
SI-Consulting, which is a part of the Impel Group, has finalized the implementation of electronic circulation of purchase invoices (EOF) at the headquarters of the company and in selected branches of PGNiG SA.
Ultimately, thanks to continued cooperation with SI-Consulting, electronic circulation of accounting documents related to fixed assets and the settlement of delegations in all branches of PGNiG SA will be introduced.
“Overdue payments, problems with the settlement of taxes, fines, and the lack of information on financial liabilities are typical problems of many companies,” says Anna Sowińska-Polak, project manager on the side of PGNiG.
She underlines that the registration and settlement of invoices is a very labor intensive process, and thus also an expensive one.
“Therefore, its optimization can bring us financial benefits,” adds Sowińska-Polak.
Purpose: lower costs
The main business objective of the project was to reduce the company’s costs by limiting its involvement in office work and avoiding unnecessary printing costs.
As explained by representatives of SI-Consulting, the electronic circilation of documents system integrated with SAP has also enabled the optimization of organizational processes, improving the quality and accessibility of information management, increasing efficiency, eliminating errors and monitoring the approval of invoices.
The implementation of electronic circulation of purchase invoices and their reporting for PGNiG SA applies to domestic and foreign invoices, invoices posted with reference to orders in a SAP module of materials management and the invoices settled directly in the financial area of SAP.
EOF – a copyright work of the Polish Champion
EOF is a proprietary solution of SI-Consulting, designed to improve the management of financial records, designed to integrate with SAP.
It is a comprehensive structure that allows efficient processing of incoming invoices in digital form, identification and registration of necessary data from invoices in the system and their respective proceeding in the document workflow system built on SAP.
The flexible workflow system ensures a process that is compliant with the actual organization of decision-making in the company – from receipt of the invoice by the system to its archiving.
The implementation of the EOF is based on the experience of SI-Consulting professionals in implementing invoice circulation in enterprises of a similar scope in such as the Impel Group, Telewizja Polska, Kronopol, Cadbury, Tauron Polska Energia and Polfarmex.
“During the implementation in PGNiG SA, a number of innovative features was introduced, such as accounting command workflow for one or more suppliers, workflow of settlement of payments, and an additional payment cycle after registering invoices,” adds a representatives of the Impel Group company.
Further cooperation SI-Consulting and PGNiG concerns the implementation of electronic circulation of accounting documents related to fixed assets (OT, MT, PT, LT or PI documents) and the settlement of domestic and foreign business trips.